How to write a payment reminder email (free templates)
24 September 2026 · 4 min read
Polite, firm and final payment reminder templates you can copy for free, plus when to send each one.
Friendly reminder (on the due date)
"Hi [Name], a quick reminder that invoice [INV-0012] for [amount] is due today. You can pay via [method]. Thanks!"
Firm reminder (7 days late)
"Hi [Name], invoice [INV-0012] for [amount] is now 7 days overdue. Could you let me know when payment will be made? Invoice attached again for convenience."
Final notice (14+ days late)
"Hi [Name], invoice [INV-0012] is 14 days overdue. Please arrange payment by [date]. Otherwise I will need to pause further work until the balance is settled."
Make reminders easier
Keep the invoice number, amount and due date in every message. Rupaira shows every unpaid invoice per client for free, so you always know who to remind.
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