New in Rupaira: AI Categorisation, Shareable Invoice Links and Cash Flow Runway
3 September 2026 · 5 min read
Three new Rupaira features: AI that categorises voice entries and CSV imports from your own history, one-click public invoice links you can send on WhatsApp or email, and a cash flow runway forecast for teams.
AI categorisation that learns from your own entries
Logging money is fast, but choosing a category over and over is the part people quietly stop doing. Rupaira now categorises entries for you. Speak an expense or import a CSV and the entry arrives already tagged with the right category, type and amount.
The important detail is where the accuracy comes from. Rupaira first matches new text against the categories you have used before, so your own naming — 'fuel', 'client lunch', 'studio rent' — wins over any generic guess. Only entries it cannot resolve locally are sent to the AI model, together with a small sample of your past filings as examples. That keeps categorisation personal, fast and cheap, and it improves on its own the more you log.
- Works for voice entries and CSV imports
- Learns your existing category names instead of imposing new ones
- Available to every account type: salaried, freelancer, business and agency
One-click invoice links for WhatsApp and email
Sending an invoice used to mean exporting a PDF and hoping it survived the trip. Every invoice now has a Share action that creates a private public link on a unique token. Open it and the client sees a clean invoice page — number, line items, subtotal, tax, total, due date and notes — with nothing else from your account exposed.
From the same row you can push that link straight into WhatsApp, open a pre-filled email, or copy it for anywhere else. Because the link is a webpage, clients can view it on a phone without downloading anything, and you can re-send the same link after an update rather than issuing a new file.
Cash flow runway for businesses and agencies
Teams do not just need last month's total, they need to know how long the money lasts. The new Cash Flow Runway card reads your historic transactions — including everything imported from CSV — and works out average monthly income, average spend, net position and how many months of runway that implies, then charts a six-month projection.
It is deliberately based on your real trend rather than a manual forecast, so it updates as you log. You will find it on the Team page, alongside member invitations and the admin view.
Features that match how you work
Rupaira now adapts its dashboard to the account type you chose at signup. Salaried users keep a focused personal tracker. Freelancers, business owners and agencies additionally get clients and invoicing. Businesses and agencies get the team tools and runway forecast on top. Nothing irrelevant is shown, so the app stays as small as your actual workflow.
Everything described here is live now, and every core feature remains free. Sign in and the new tools appear automatically for your account type.
Related on Rupaira
Keep reading
- The Ultimate Free Invoicing Guide for Freelancers & Agencies: How to Get Paid 3x Faster
Over 50% of freelancers deal with late payments. Learn how a free invoice builder, clear payment terms (Net 7, Net 15, Net 30) and professional invoicing get you paid faster — at zero cost.
- How to make a monthly budget (free, step by step)
A simple free method to build a monthly budget that actually works: list income, fix essentials, cap flexible spending and track it weekly.
- How to create an invoice for free (what to include + template)
Everything a professional invoice needs — invoice number, dates, line items, payment terms — and how to create and send one for free.
- How to track your expenses daily (free and in under a minute)
A free, low-effort habit for tracking daily expenses: log as you spend, use a few categories, scan receipts and review once a week.
- How to manage clients as a freelancer (free system that works)
A free, simple client management system for freelancers: one list of clients, clear agreements, invoices per client and payment follow-ups.
- How to write a payment reminder email (free templates)
Polite, firm and final payment reminder templates you can copy for free, plus when to send each one.
- How to save money every month: 10 free, practical tips
Ten practical ways to save money each month without extreme cutbacks — pay yourself first, cut unused subscriptions, and track spending free.
- Scan a receipt, log every item: how Rupaira's receipt scanner works
Take a photo of a receipt and Rupaira reads each item, price, quantity and category on your own phone, then saves them as separate expenses in one tap.
- Why us: what makes Rupaira different from other expense trackers
Rupaira keeps personal and business money in one place and never sells your data. Here is why people switch to it.
- How to track business and personal expenses without mixing them up
A simple system for freelancers and small business owners to separate personal and business spending using one money tracking app.
- Is my financial data safe in a money tracking app?
What to check before trusting an expense tracker with your finances — encryption, row-level security, device locks and data deletion.
- Choosing the best finance management app for freelancers in 2026
What a freelancer actually needs from a finance management app — invoicing, client payments, expense tracking and reports — and how Rupaira covers all four.
- How to create invoices and financial reports from your expense tracker
Turn tracked income and expenses into professional invoices and PDF financial reports — earnings summaries, time logs and client billing — inside Rupaira.
- Team finance management: giving staff access without giving away everything
How role-based access in a finance management app lets admins, managers and members share one workspace safely — invites, roles and what each role can see in Rupaira.
- Best Free Expense Tracker Apps for Freelancers in 2026
Rupaira is our top pick for freelancers in 2026 because it tracks irregular income, business tags and unpaid client payments for free, without a bank login.
- How to Separate Personal and Business Expenses Without a Spreadsheet
A practical tagging system that keeps business and personal spending apart as you go, so you never rebuild a year of transactions in a spreadsheet again.
- How to Track and Chase Unpaid Client Invoices
A calm, repeatable system for tracking outstanding invoices and following up on late client payments before they become bad debt.
- Best Budgeting Apps That Don't Require Bank Login
Privacy-conscious budgeting is possible without handing over your banking credentials — here is how manual-entry apps compare and why Rupaira leads.
- How to Track Cash Flow as a Small Business Owner
Profit is an opinion, cash is a fact — a daily cash flow routine that keeps a small business solvent and tells you when to act.